HAFFA Recommended Practice
RP012
E-rate and E-schedule initiatives
· E-rate and E-schedule initiatives to enhance your operations
efficiency
During the day-to-day operations,
member forwarders give their best endeavor to simplify the work process for
better efficiency. In managing the numerous information such as freight rate
and schedule provided by various carriers, we were informed that European
forwarders have focused on enhancing electronic data management by developing a
standard e-rates sheet, which has been successfully implemented in major
European countries. As such, HAFFA has developed standard format for E-rates
and E-schedule which are suitable for the
Today we are delighted to
announce that both associations have agreed to distribute and explain the usage
of said templates to their members, and we strongly encourage interested HAFFA
members to read through the steps below and contact your business related
airlines with an aim to establish this between interested parties. Although the
initiatives are solely a commercial exercise between member companies and their
airlines, we believe, in the long run, will achieve an effective management for
both carriers and forwarders by collaboration and co-ordination on information
sharing and process automation.
Essential
steps for interested member forwarders and airlines to follow:
(1) Participating forwarder
to invite his business-related airlines to consider implementing the subject
initiatives (may use the sample letter below).
(2) Participating forwarder
to create in their internal system one centralized e-mail account for e-rate (eg. e-rates@abcforwarding.com).
(3) Participating forwarder
to create in their internal system another centralized e-mail account for
e-schedule (eg. e-schedule@abcforwarding.com).
(4) Participating airline
will use e-rate template to indicate their standard or net or promotional
rates. Use e-schedule template to indicate the flight schedule related
information.
(5) Participating airline
will send the latest e-rate and e-schedule sheets to his business-related
forwarders via the pre-designated email accounts (i.e. e-rates@abcforwarding.com and e-schedule@abcforwarding.com) on a real time basis.
(6) Participating forwarder will upload the
latest rates and schedule into their internal computer system and get an
automatic up-date on rates and schedule.
Please
download the sample below: