Updated on 27 April
2007
Q1. What is the HOT File in CASS? We heard that to obtain such file cost US$40.00 per report and believe it is quite expensive. Can IATA reduce the price?
A1. HOT file is the raw
data of the invoice that the agent received. It is for the user to add to their
in-house accounting system if needed, and is a by-product from the system. In fact, it is USD80.00 per copy/billing
period and is charged by the Data Processing Centre in
Besides, IATA has introduced XLS (MS Excel) formatted CASS HK
invoice for HKD300/month, on top of the complementary PDF format and HOT. Please contact Mr. Tim Wong at 2528 9321
if members require more details.
Q2. As the report by the name “Invoice
and Billing Statement” will only be ready
10 days after end of period (EOP). It is quite inconvenience in term
of accounting, for the month end closing, what can we do?
A2. The report is for
reconciliation purpose and not for entry purposes. The standard accounting
practice is to record an entry when an AWB is executed. One should NOT
wait for this report to do data entry and hence, it should NOT
affect the month end closing.
Q3. To reconcile each
invoice, they have to do it by AirWay Bill (AWB) one at
a time. Why is there no full report as it is easier for checking?
A3 There are two
ways to do the checking. You can do it at the AWB History where it meant for
checking a particular AWB in the past. It is noted that the data files that the
airlines uploaded on EOP + 10 will not be processed till EOP + 11 and hence
there is no details of all the AWB executed in the period can be found before
the Report Production Date which is EOP + 12. The correct way is to do the
checking after downloaded the invoice and billing statement on the 12th
day after end of period. In the invoice, you can find breakdown details of all
the AWBs executed in the period, by airline.
Q4. If we have any questions or problems in
the operations and feature of CASS, what can we do?
A4. IATA offers to visit the member individually to further
explain the operations and feature of the system if any member has the needs
and found it helpful. Member may request it through HAFFA or call Mr. Tim Wong
or Mr. Paul Man of IATA-HKG office at 2528 9321 direct for arrangement.
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